ERP Software
Technical Reference
The definitive guide to the Baptist Church of Mizoram's Enterprise Resource Planning system. Designed for transparency, engineered for precision.
eFinance v2
Hierarchical Chart of Accounts
The eFinance module utilizes a strictly enforced 3-tier hierarchical ledger system to ensure GAAP-compliant financial reporting.
Major Heads
Broad classifications such as Receipts, Payments, and specialized Mission funds.
Minor Heads
Secondary groupings for specific departments or centralized activity centers.
Detail Heads
The atomic level of accounting where actual transaction vouchers are posted.
Multi-Channel Contributions Engine
eFinance automates the ingestion of diverse revenue streams, providing granular tracking for auditability.
Pastorate Contributions
Automated tracking of monthly tithes and offerings from all pastorates.
Local Church Remittances
Digital vouchers for direct church contributions to specialized mission funds.
Private & Corporate Donors
Management of high-value individual contributions with automated tax receipt generation.
Dual-Entry Digital Cashbook
The system maintains separate but synchronized cashbooks for Departments and Headquarters, enabling seamless inter-unit transfers.
-
Automated Contra-Entries
Transfers between internal bank accounts are recorded as dual-sided contra entries to prevent balance mismatch.
-
Real-Time Reconciliation
Integrated reconciliation workbench allows matching system records with imported bank statements instantly.
Statement of Budgetary Control
Dynamic budgeting tools that prevent unauthorized spending at the point of voucher entry.
| Process | Enterprise Capability |
|---|---|
| Revised Estimates (RE) | Mid-year budget adjustments with full version history and audit trails. |
| Over-Spend Hard-Stop | Configurable alerts and locks when a Detail Head exceeds its allocated annual limit. |
| FY Transitioning | Automated roll-over of opening balances and multi-year budget comparisons. |
Coming Soon
This documentation module is being finalized.
Fund v2
Multi-Type Fund Architecture
Management of specialized institutional and employee funds with high-precision ledger tracking.
Account Types
- EPF: Employee Provident Fund
- ESS: Employee Saving Scheme
- NPS: National Pension System
- Welfare: Specialized Support Funds
Member Portals
Each member receives a unique account code with a dedicated fiscal statement ledger, tracking history across decades of service.
Full Loan Life Cycle
The Fund module manages the entire journey of institutional loans from application to final liquidation.
| Phase | System Logic |
|---|---|
| Application | Eligibility check based on current fund balance and existing loan status. |
| Disbursement | Automated voucher generation in eFinance upon approval. |
| Recovery | Multi-tier recovery: Principal first, followed by Interest components. |
| Liquidation | Automated status shift to 'Paid' and release of fund locks. |
Interest & IBB Algorithms
Advanced mathematical models to calculate Interest Bearing Balances (IBB) for employee savings.
The IBB Logic
Interest is calculated on the minimum balance between the 10th and the last day of each month. This complex calculation is automated to ensure absolute fairness and accuracy for all institutional members.
Enterprise Audit & Reporting
Statement
Fiscal Account Summary
Audit
Member Contribution Log
Tracking
Loan Recovery Report
Forecast
Interest Projections
Coming Soon
This documentation module is being finalized.
Payroll
Unified Human Capital Management
More than just salary processing, the system serves as a central repository for all employee lifecycle data.
Core Data
Qualifications, Service History, Dependent Tracking, and Document Vault.
Compliance
Automated Income Tax (TDS) calculations and statutory PF contribution tracking.
Configurable Salary Matrix
Payroll supports an unlimited number of earnings and deductions components with complex calculation logic.
Earnings & Allowances
- Basic Pay & Grade Pay integration
- Dynamic Dearness Allowance (DA) %-based
- Fixed & Tiered House Rent Allowance (HRA)
- Medical & Specialized Institutional Allowances
Statutory Deductions
- Employee Provident Fund (EPF/PF)
- NPS Tier-I & Tier-II contributions
- Professional Tax & Income Tax slabs
- Loan Recovery (Principal & Interest)
The Processing Pipeline
A failsafe multi-stage workflow designed to eliminate payroll errors.
Period Locking
Administrator locks the month to prevent record changes during processing.
Signatory Authorization
Designated signatories (e.g., GS, Treasurer) digitally authorize the generated payroll.
Disbursement & Payslips
Bank-formatted files are exported and digital payslips are encrypted and released to employees.
Career Progression Automations
MACP Intelligence
The system proactively monitors employee service tenure. When an employee hits a progression milestone (10, 20, or 30 years), the system calculates the revised Grade Pay and suggests a transition for approval.